Information Regarding Third-Party Contractors

WATERFORD-HALFMOON UNION FREE SCHOOL DISTRICT 
 
Supplemental Information Regarding Third-Party Contractors

For a complete list of the Waterford-Halfmoon Union Free School District's supplemental information products, please click and review this link. 
 
In the course of complying with its obligations under the law and providing educational services to District residents, the Waterford-Halfmoon Union Free School District has entered into agreements with certain third-party contractors.  Pursuant to these agreements, third-party contractors may have access to student data and/or teacher/principal data.  
 
Each contract the Waterford-Halfmoon Union Free School District enters into with a third party contractor shall include the following supplemental information:  
 
1. The exclusive purposes for which the student data or teacher or principal data will be used; 
 
2. How the third party contractor will ensure that the subcontractors, persons or entities that the third party contractor will share the student data or teacher or principal data with, if any, will abide by data protection and security requirements;  
 
3. When the agreement expires and what happens to the student data or teacher or principal data upon expiration of the agreement; 
 
4. If and how a parent, student, eligible student, teacher or principal may challenge the accuracy of the student data or teacher or principal data that is collected; and  
 
5. Where the student data or teacher or principal data will be stored (described in such a manner as to protect data security), and the security protections taken to ensure such data will be protected, including whether such data will be encrypted.  
 
 
*Third-party contractors are also required to:  
 
1. Provide training on federal and state law governing confidentiality to any officers, employees, or assignees who have access to student data or teacher or principal data; 
 
2. Limit internal access to education records to those individuals who have a legitimate educational interest in such records.  
 
3. Not use educational records for any other purpose than those explicitly authorized in the contract; 
 
4. Not disclose personally identifiable information to any other party (i) without the prior written consent of the parent or eligible student; or (ii) unless required by statute or court order and the third-party contractor provides a notice of the disclosure to the New York State Education Department, Board of Education, or institution that provided the information no later than the time the information is disclosed, unless providing notice of the disclosure is expressly prohibited by statute or court order;  
 
5. Maintain reasonable administrative, technical and physical safeguards to protect the security, confidentiality and integrity of personally identifiable student information in its custody;  
 
6. Use encryption technology to protect data while in motion or in its custody from unauthorized disclosure as specified in Education Law §2-d; 204412  
 
7. Notify the Waterford-Halfmoon Union Free School District of any breach of security resulting in an unauthorized release of student data or teacher or principal data, in the most expedient way possible and without unreasonable delay;  
 
8. Provide a data security and privacy plan outlining how all state, federal and local data security and privacy contract requirements will be implemented over the life of the contract;  
 
9. Provide a signed copy of this Bill of Rights to the Waterford-Halfmoon Union Free School District thereby acknowledging that they are aware of and agree to abide by this Bill of Rights.  
 
 
This Bill of Rights is subject to change based on regulations of the Commissioner of Education and the New York State Education Department’s Chief Privacy Officer, as well as emerging guidance documents.