September 20, 2018

The Waterford-Halfmoon Union Free School District Board of Education Regular Meeting held Thursday, September 20, 2018 was called to order at 7:00pm by Mrs. Ricci.

PRESENT: Marcia Ricci, Jamie Maloney, David Lee, Carolyn Bell

ALSO PRESENT: Patrick Pomerville, Joseph Siracuse, Carol Lyon, Jennifer Bull, Joel Richardson, Jeanne Caputo

ABSENT: Jack Catanzarita, Kory Galuski, Tammi Dehler

There were no comments from residents or staff regarding items on this evening’s action agenda.

Comments from Administration
Mr. Siracuse said the school year was off to a good start.  Kindergarten students are settling into their routine and visited the apple orchard.  Scheduling for support staff is being completed.  Construction in the classrooms is finishing up and “punch-list” items are being addressed.  Mr. Siracuse and Mrs. Bull have researched the I-Ready program for implementation into the elementary schedule.  Mr. Siracuse is working with Mrs. Rushoski to schedule TAG class.  Students in grades 5 and 6 will be learning how to create their own web page.

George Steele, an award-winning educator who provides dynamic and participatory programs on science, natural history, outdoor education, camping and outdoor recreation will return this year to work with our elementary students. Mr. Steele engages the students in songs and stories to celebrate nature through group participatory, theater-in-the-round presentations introducing students to ecology, plant, animal and environmental stewardship concepts.

Mr. Richardson said that Monday’s Jr./Sr. High School Open House was very successful.  Parents visited classrooms and received an overview of the year’s curriculum.  Mrs. Carutasu, PTO and Mrs. Giroux, Sports Booster, spoke to the parents about their programs.  

Mr. Richardson again coordinated this year’s Point Break field trip at The Edge in Halfmoon.  Point Break is a day-long workshop designed to promote resiliency among students. Resilient students display social competence, problem-solving skills, personal responsibility and a sense of purpose and hope for the future. Students learn to choose conflict resolution over conflict and respect for others over disrespect.  Students will use these skills now and throughout their lives.  Many thanks to the organizations who support this effort: PTO, Roger Grout of McDonald’s, Mohawk Paper, HS Student Government.

Spirit Week begins Monday, September 24, 2018 leading up to Fordian Fever weekend.  Many activities and sporting events are planned including a bonfire on Friday night and fireworks on Saturday.  The college caravan came to the Jr./Sr. High School this week.  Juniors and Seniors participated in this 30 minute activity by picking up brochures and information and briefly meeting 35 college recruiters.

Mrs. Bull has scheduled Curriculum Cabinet meetings throughout the school year. The first one will be October 3 for the entire K-12 faculty.  Mrs. Bull, along with Mr. Pomerville are planning activities and presenters for the next Superintendent’s Conference day.  

Mr. Pomerville announced construction change orders were added to the agenda tonight for BOE approval.  Mr. Pomerville met earlier this afternoon with Ms. Cecil to discuss this topic.

Mr. Pomerville is requesting a calendar change for October 4th (half-day) to accommodate professional development for K-6 teaches.  The elementary teachers will be trained in the use of I-Ready, a program which is taking the place of AIMS Web.  An additional training day will be scheduled for the November 1st conference day.

Presentation: Mari Cecil, BCA Architect, update on capital project
The original completion date was September 21, 2018 indicating that the project is actually ahead of schedule, approximately 90% complete and contractors are now in the “punch list” phase.  

During initial testing, inspectors found a potential deficiency in the durability of the concrete outside the 5th and 6th grade wing; not a structural issue, but a durability issue.  The contractor is responsible for the testing and reporting fees associated with remediating the problem.  The district has three options: 
Reject the concrete and have the contractor remove and replace it.
Leave it for continued analysis
Wait until the testing is complete (mid-October), have it sealed on a regular basis, and extend the warranty.  (Recommended)

Ms. Cecil reviewed finances of the capital construction project including allowances, change orders, field orders and contingencies.  BCA will return in October to close out the project.  The first day of school was determined to be the substantial completion date.  

Ms. Cecil went on to talk about the $100,000 voter approved project which will address Smart Schools Initiatives and door replacement.  Ms. Cecil is in contact with NYS Education Department for review of the plans, advertising and bidding.  Ms. Cecil warned the Board of potential increases for construction material due to federal government trade policies noting that prices are creeping up.  She suggested working on alternate plans.

Smart Schools Initiatives project will also address the implementation of a new door entry system.  The project will be submitted to 3 vendors on the NYS contract list.

ACTION
On motion by Mr. Lee, seconded by Mrs. Maloney, and by a vote of 4 -0 the Board approved the minutes of the September 6, 2018 Board of Education meeting.

On motion by Mr. Lee, seconded by Mrs. Maloney, and by a vote of 4 -0 the Board approved the following warrants:
Special Aid #5 for $17,659.98
General Fund #18 for $145,899.53

On motion by Mr. Lee, seconded by Mrs. Maloney, and by a vote of 4 -0 the Board approved the Treasurer’s Report ending August 2018.

On motion by Mr. Lee, seconded by Mrs. Maloney, and by a vote of 4 -0 the Board approved the Appropriations Status Report ending August 2018.

On motion by Mr. Lee, seconded by Mrs. Maloney, and by a vote of 4 -0 the Board approved the Claims Audit ending August 2018.

The Board reviewed CSE minutes dated 9/6/2018.

On motion by Mr. Lee, seconded by Mrs. Maloney, and by a vote of 4 -0 the Board approved the appointment of Christopher Scanlan as Title IX Compliance officer along with Jennifer Bull.

On motion by Mr. Lee, seconded by Mrs. Maloney, and by a vote of 4 -0 the Board approved the appointment of Melissa Yando as substitute custodian pending fingerprint approval, for the 2018 - 2019 school year; salary per the CSEA contact.

On motion by Mr. Lee, seconded by Mrs. Maloney, and by a vote of 4 -0 the Board adopt the attached resolution to participate in cooperative bidding for water sampling and testing services for the 2018 - 2019 and 2019 - 2020 school years.

On motion by Mr. Lee, seconded by Mrs. Maloney, and by a vote of 4 -0 the Board approved the permanent appointment of Kathleen Coleman as Senior Typist, in the Guidance Office upon successful completion of her probationary period effective October 20, 2018.

On motion by Mr. Lee, seconded by Mrs. Maloney, and by a vote of 4 -0 the Board approved the following warrants
Capital Fund #3 for $813,222.40
Special Aid #6 for $22,018.00
School Lunch #3 for $7,321.51
General Fund #20 for $349,115.73

On motion by Mr. Lee, seconded by Mrs. Maloney, and by a vote of 4 -0 the Board approved  the one year probationary appointment of Marilyn Carson, In-School Suspension Aide; 7 hours per day; effective September 24, 2018; salary per the CSEA contract.

On motion by Mr. Lee, seconded by Mrs. Maloney, and by a vote of 4 -0 the Board approved the appointment of the following substitute food service workers for the 2018 - 2019 school year; pending fingerprint approval: Kristina Kennedy and Laura Petruska.

On motion by Mr. Lee, seconded by Mrs. Maloney, and by a vote of 4 -0 the Board approved the appointment of Fred Potter as a substitute teacher for the 2018-2019 school year; salary per the WTA contract.

On motion by Mr. Lee, seconded by Mrs. Maloney, and by a vote of 4 -0 the Board approved a change in the 2018 - 2019 school calendar: Superintendent’s Conference Half-Day, Thurs., Oct. 4, 2018; no afternoon classes for grades K-6.

On motion by Mr. Lee, seconded by Mrs. Maloney, and by a vote of 4 -0 the Board approved the appointment of James Davidson and Delmarie Moore as substitute teachers for the 2018 - 2019 school year; salary per the WTA contract.

On motion by Mr. Lee, seconded by Mrs. Maloney, and by a vote of 4 -0 the Board approved a request from Kim Bechard, In-School Suspension Aide, for a two week family medical leave of absence in October 2018.

On motion by Mr. Lee, seconded by Mrs. Maloney, and by a vote of 4 -0 the Board approved the following construction change orders:

Change Order 1-002
Credit unused portion of Bid Item #2 - Misc. Metal Allowance, Credit unused portion of Bid Item #3 - Asbestos Abatement Allowance, remove asbestos from Room 123 & door 123A, asbestos abatement associated with ACT removal of drop ceiling, track & pipe fitting, asbestos abatement of discovered roof drain in Room 306, asbestos abatement associated with incidental disturbance, remove items in hallway 139 via asbestos abatement controls as requested by owner and provide additional wall penetrations under asbestos abatement controls.     $36,947.16

Change Order 1-003
Blocking for windows & knee walls that were removed per ATL's direction during abatement, shimming walls to accommodate the reinstallation of the existing CUVS & CUHs and door frame and grout at 123A.  Modify existing brick to accommodate 328A/E.     $10,314.34

Change Order 1-004
Provide stone on music wing ramp per alternate 6A and grading area around 5th/6th grade wing ramp to direct water to existing catch basin.     $8,495.97

There were no comments from the Board of Education, residents or staff

On motion by Mr. Lee, seconded by Mrs. Maloney, and by a vote of 4 -0 the Board went into executive session at 7:40.  They returned to regular session at 8:16pm and adjourned.


Julie Caulkins
District Clerk