May 21, 2020

The Waterford-Halfmoon Union Free School District Finance Committee Meeting dated May 21, 2020 was called to order at 6:38pm by Mrs. Ricci.

PRESENT (in person): Marcia Ricci, David Lee, Jamie Maloney, Carolyn Bell, Denise Carutasu

PRESENT (via Webex): Jack Catanzarita, Tammi Dehler

ALSO PRESENT (in person): Patrick Pomerville, Rachel Schwendinger

ALSO PRESENT (via Webex): Christopher Scanlan, Joseph Siracuse (7:00pm), Jennifer Bull, Joel Richardson, Ken Williams (6:58pm)

Presentation: 2020 - 2021 District Budget Update, Rachel Schwendinger
Finance Committee Presentation May 21, 2020.pdf

Mr. Pomerville reminded the Board that there are no provisions in the Governor’s executive order for the implementation of a contingency budget if the budget goes down on June 9, 2020.  Typically, there are three options.  Mr. Pomerville and Ms. Schwendinger will continue to monitor the guidelines.  Ms. Schwendinger reported the budget reductions will not affect the tax levy.  The purpose of reductions is to mitigate the loss of state aid.  This budget is within the NYS tax levy limit.  Proposed cost savings options are not reflected in this budget.  There are a lot of unknowns but the district has a strong foundation and is poised to handle whatever comes our way.  Plan for the worst, hope for the best.  Mr. Pomerville stated that the district is prepared for reductions when we hear from the state.

Mrs. Carutasu asked about specifics of the budget.  Mr. Pomerville and Ms. Schwendinger explained that any Board of Education member is invited to meet with the Business Manager for a line-by-line review.  The budget is publically available and will be posted.  Everything the Board needs to make an informed decision is available.  Mrs. Ricci and Mr. Lee reported tedious review of past budgets and expressed their confidence in the Business Manager and Superintendent to handle the details. 

Finance Meeting ended at 7:07pm.

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The Waterford-Halfmoon Union Free School District Regular Meeting dated May 21, 2020 was called to order at 7:08pm by Mrs. Ricci.

PRESENT (in person): Marcia Ricci, David Lee, Jamie Maloney, Carolyn Bell, Denise Carutasu

PRESENT (via Webex): Jack Catanzarita, Tammi Dehler

ALSO PRESENT (in person): Patrick Pomerville, Rachel Schwendinger

ALSO PRESENT (via Webex): Christopher Scanlan, Joseph Siracuse (7:00pm), Jennifer Bull, Joel Richardson, Ken Williams (6:58pm)


First Reading: Policy 5676 Privacy and Security for Student Data and Teacher and Principal Data

Comments from Administration
Mrs. Bull reported on Governor Cuomo’s announcement to hold summer school classes remotely.  CSE annual review meetings are continuing and should be completed in two weeks.  Mrs. Bull will then move on to hiring summer school teachers.

Mr. Siracuse thanked the PTO for the recognition of all faculty and staff.  The PTO made signs and placed them on the lawns of all employees.  Many thanks to the PTO and the families that participated!  That was very nice and much appreciated.  Mr. Siracuse thanked the teachers who came in to help when the students were picking up their belongings.  Mr. Siracuse met remotely with teachers on the continuity of education and expressed his gratitude for the great job the teachers and students are doing.

Mr. Richardson along with administrators, Mrs. Ricci, Mrs. Carutasu, Mrs. Austin and Mrs. DiFabio delivered Top 10 awards to students in grades 9 - 12.  Many thanks to Mrs. Amegashie for driving the bus.  Mr. Richardson also thanked the PTO for their extremely nice gesture of visiting all faculty and staff homes to distribute recognition signs.  

Mr. Scanlan also thanked the PTO and said he appreciates what they do for the district throughout the year.  The music department is trying to keep their production of Bye, Bye, Birdie going for presentation in the fall.  Many thanks to the senior parents, led by Mrs. Soden, Mrs. Fairclough and Mrs. Kelsey for their efforts to recognize the senior class through community fund raising efforts including donations from Stewarts, Hannaford, community members and businesses.  

Mr. Scanlan is working on graduation plans while practicing social distancing hoping to include limited numbers of families and friends.

Mr. Pomerville echoed the sentiments of the administrators for their efforts in planning graduation this year for our 2020 graduates. Mr. Pomerville would love to get the class together for a formal gathering while observing safety measures according to the Governor’s guidelines.

Mr. Pomerville announced a tentative meeting with the district, Momentive and the Town of Waterford to discuss the merits of the pending tax certiorari.  This meeting is set for next Friday, May 29th.  This was a request from the Saratoga County Judge presiding over the case.  A follow-up meeting with the attorneys and the Judge is then set for June 11th to discuss any progress between the two sides.  A court date is still on the books for August 3rd if the two parties cannot come to a settlement.  

Mr. Pomerville is working on a draft of the budget newsletter and shared the cover letter of the newsletter for the Board’s review.    




ACTION

On motion by Mr. Lee, seconded by Mrs. Maloney and by a vote of 7 - 0 the Board approved the minutes of the May 7, 2020 Board of Education Meeting.

On motion by Mr. Lee, seconded by Mrs. Maloney and by a vote of 7 - 0 the Board approved the Treasurer’s Report Ending April 30, 2020.

On motion by Mr. Lee, seconded by Mrs. Maloney and by a vote of 7 - 0 the Board approved Student Funds Ending April 30, 2020.

On motion by Mr. Lee, seconded by Mrs. Maloney and by a vote of 7 - 0 the Board approved the Revenue Status Report ending April 30, 2020.

On motion by Mr. Lee, seconded by Mrs. Maloney and by a vote of 7 - 0 the Board approved the Appropriation Status Report ending April 30, 2020.

On motion by Mr. Lee, seconded by Mrs. Maloney and by a vote of 7 - 0 the Board approved the following warrants:
Capital Fund #21 for $2,120.09
Special Aid #26 for $1,041.00
General Fund #66 for $274,891.86

On motion by Mr. Lee, seconded by Mrs. Maloney and by a vote of 7 - 0 the Board approved the Claims Audit ending April 2020.

On motion by Mr. Lee, seconded by Mrs. Maloney and by a vote of 7 - 0 the Board adopted the 2020 - 2021 school district budget in the amount of $21,516,060.

On motion by Mr. Lee, seconded by Mrs. Maloney and by a vote of 7 - 0 the Board approved the 2020 - 2021 Property Tax Report card as presented.

The Board reviewed CSE minutes dated 4/8/2020, 4/21/2020, 4/22/2020

On motion by Mr. Lee, seconded by Mrs. Maloney and by a vote of 7 - 0 the Board approved  the following year-end club and activity reports  for the 2019 - 2020 school year:
Elementary Student Council as submitted by Mrs. Buffaline, Mrs. King and Mrs. McBride.
Elementary Yearbook as submitted by Mrs. Strife

On motion by Mr. Lee, seconded by Mrs. Maloney and by a vote of 7 - 0 the Board approved the following advisor appointments for the 2020-2021 school year; salary per the WTA contract:
Susan Buffaline, Patrick King and Erin McBride, Co-Advisors for Elementary Student Council
Annemarie Strife, Elementary Yearbook

On motion by Mr. Lee, seconded by Mrs. Maloney and by a vote of 7 - 0 the Board accepted the resignation, with regret, of Julie Caulkins, Secretary to the Superintendent and District Clerk, for the purpose of retirement, effective June 29, 2020; after 30 years of service to the district.

On motion by Mr. Lee, seconded by Mrs. Maloney and by a vote of 7 - 0 the Board declared as surplus the following items:
Computers – Approximate Age 7-9 years
Qty. 31 - Dell 390 Desktop - Hard Drives Removed 
Qty. 50 - Dell 390 Small Form Factor - Hard Drives Removed - (1) are non-working
Qty. 12 - Dell 790 Small Form Factor - Hard Drives Removed - (2) are non-working
Qty. 27 - Dell 3010 Small Form Factor - Hard Drives Removed
Qty. 4 - HP 6005 Pro Small Form Factor - Hard Drives Removed
Qty. 1 - Dell Precision 490 - Hard Drives Removed
 
Monitors - Approximate Age 7-9 years
Qty. 56 - Dell 19” LCD
Qty. 10 - Dell 19” LCD w/AIO Stand
Qty. 14 - Dell 17” 4:3 LCD
Qty. 4 - HP 19” LCD
Qty. 1 - Acer 22” LCD
Qty. 1 - Viewsonic 17” LCD
Qty. 15 - Misc. Docks, Stands, and AIO Stands

On motion by Mr. Lee, seconded by Mrs. Maloney and by a vote of 7 - 0 the Board approved an agreement between the Waterford-Halfmoon UFSD and the Waterford Public Library to include the Library proposition and trustees on the June 9, 2020 ballot and to share the cost of absentee ballots.

On motion by Mr. Lee, seconded by Mrs. Maloney and by a vote of 7 - 0 the Board approved the following health service contracts for the 2019 - 2020 school year:
North Colonie CSD in the amount of $707.80 (1 child)
Lansingburgh CSD in the amount of $9,277.20 (15 children)
City School District of Albany in the amount of $5,138.33 (6 children)

On motion by Mr. Lee, seconded by Mrs. Maloney and by a vote of 7 - 0 the Board approved a Memorandum of Agreement between the Waterford-Halfmoon UFSD and the Waterford Teachers’ Association dated May 19, 2020.

On motion by Mr. Lee, seconded by Mrs. Maloney and by a vote of 7 - 0 the Board approved a Memorandum of Agreement between the Waterford-Halfmoon UFSD and Julie Caulkins, Secretary to the Superintendent and District Clerk dated May 21, 2020

On motion by Mr. Lee, seconded by Mrs. Maloney and by a vote of 7 - 0 the Board accepted the resignation of Kathleen Prock, Cook-Manager, with regret, for the purpose of retirement, after 30 years of service to the district, effective June 29, 2020.

On motion by Mr. Lee, seconded by Mrs. Maloney and by a vote of 7 - 0 the Board accepted the resignation of Marcia Dawson, Elementary Music Teacher, with regret, for the purpose of retirement, after 29 years of service to the district, effective June 30, 2020.



On motion by Mr. Lee, seconded by Mrs. Maloney and by a vote of 7 - 0 the Board approved  a change in the 2019 - 2020 school district calendar: Last day for classes will be June 17, 2020; last day for faculty will be June 18, 2020 (Superintendent’s Conference Day).  Mr. Pomerville explained the process in determining these dates after meeting with Mr. Dexter, the District Superintendent, and other area Superintendent’s as they followed the Governor’s guidelines.

On motion by Mr. Lee, seconded by Mrs. Maloney and by a vote of 7 - 0 the Board accepted the following donations and increase appropriations in the total amount of $1,250:
Mohawk Paper (Point Break) - $250
Cohoes Waterford Elks - $1,000

Comments from the Board of Education
Mrs. Ricci was glad to participate in distributing the Top 10 Awards via a bus ride through the community!

On motion by Mr. Lee, seconded by Mrs. Maloney and by a vote of 7 - 0 the Board went into executive session at 7:28pm to discuss negotiations.  They returned to regular session at 9:05pm and adjourned.

Julie Caulkins
District Clerk