August 02, 2018

The Waterford-Halfmoon Union Free School District Board of Education Goal Setting Meeting held Thursday, August 2, 2018 was called to order at 4:00pm by Mrs. Ricci.

PRESENT: Marcia Ricci, Tammi Dehler, David Lee, Jamie Maloney, Carolyn Bell

ABSENT: Jack Catanzarita, Kory Galuski

ALSO PRESENT: Patrick Pomerville, Carol Lyon
ALSO PRESENT beginning at 7:15pm: Joseph Siracuse, Kyle Williams, Paul and Christine Galarneau, Denise Caratasu, April LeMay

2017 - 2018 Board of Education Goals were reviewed and progress noted.

2018 - 2019 Board of Education Goals were developed.  See Attached

Mari Cecil, Bernier & Carr Associates, discussed ongoing construction progress.

No action was required.

On motion by Mr.  Lee and seconded by Mrs. Dehler, the Board went into executive session at 6:15pm to discuss a legal matter.  They returned to regular session at 7:15.

The Waterford-Halfmoon Union Free School District Board of Education Regular  Meeting held Thursday, August 2, 2018 was called to order at 7:15pm by Mrs. Ricci.

PRESENT: Marcia Ricci, Tammi Dehler, David Lee, Jamie Maloney, Carolyn Bell

ABSENT: Jack Catanzarita, Kory Galuski

ALSO PRESENT: Patrick Pomerville, Carol Lyon, Joseph Siracuse, Kyle Williams, Paul and Christine Galarneau, Denise Caratasu, April LeMay

There were no comments from the public regarding items on this evening’s action agenda.

Comments from Administration
Mr. Siracuse is coordinating efforts for some of our students to participate in programs offered through the local YMCA:
Running Start offers clothes, backpack and personal hygiene items through community volunteer efforts for children in grades K - 12.  Volunteers help the younger children shop and older students use gift cards and make their own decisions with some adult guidance.
YMCA Summer Camp offers a one week opportunity for a limited number of our elementary students which include structured physical activity and field trips.

Mr. Siracuse reported the summer school program ends August 10, 2018.  School year class assignments will be sent out on August 13, 2018.

Mr. Pomerville invited the Board to attend the new staff orientation on August 23, 2018.  The district has hired one physical education teacher, one new special education teacher, three teaching assistants and a custodian.  The day will be combined with the annual summer picnic and lunch will be served at 12:30 in the cafeteria.

Mr. Pomerville reported contractors are on pace to have the 5 - 6 wing renovations completed by the time school opens.  Work in the high school music wing may be slightly delayed.   Ms. DiFabio will present her graduation report to the Board on August 16, 2018.

Mr. Pomerville extended his appreciation to Mr. Galarneau and Mr. Hardy for their help in making the soccer field scoreboard a reality.  Sports teams, community members, the PTO, our custodial staff and our architects worked together to raise funds and install the scoreboard.  It was a perfect example of community effort.

Presentation: NYS Comptroller’s Audit Response, Mr. Pomerville
The NYS Comptroller’s recent audit of the district’s finances for the years 2014 - 2017 was  published according to NYS Education Department regulations.  The Times Union newspaper published an article that may have raised valid concerns for community members.  Mr. Pomerville thought that the article was misleading and that it was important to have a district response.

Every three to four years, the New York State Comptroller’s Office audits the financial records of local public entities including school districts.  An auditor was assigned to our district and spent a few months in our school reviewing all financial records.  The auditor then created a report that was shared with the Superintendent and Business Manager.  The district has a chance to respond to the key findings and provide a response.  After that, the audit is officially recorded and published.  Mr. Pomerville expressed the importance of the audit and the respect he has for the NYS Comptrollers Office role.  The district will try to align budgets to better meet regulations.  The district may spend down funds through professional development, student programs or building maintenance projects.   Mr. Pomerville pointed out the importance of having enough money to cover expenses.  He stressed that money remaining in  fund balance accounts are applied to the next years budget to off-set tax increases.

Mr. Pomerville wants the community to know that each year, the Board of Education develops a detailed budget, in public meetings, for the next school year.  He said that there is a delicate balance between being fiscally strong and financially stressed.

See the attached detailed response to the newspaper article.

Second Reading: Policy #5660A Meal Charging and Prohibition Against Meal Shaming

First Reading: Policy #5640 Smoking/Tobacco Use
First Reading: Policy #6220 Temporary Personnel
First Reading: Policy #7320 Alcohol, Tobacco, Drugs, and Other Substances
First Reading: Policy #7132 Education of Students in Temporary Housing


ACTION
On motion by Mr. Lee and seconded by Mrs. Dehler, and by a vote of 5 - 0 the Board approved the minutes of the July 12, 2018 Board of Education meeting.

On motion by Mr. Lee and seconded by Mrs. Dehler, and by a vote of 5 - 0 the Board approved the following warrants:
Budget Transfer #2 for $157,658.02 
General Fund #4 for $3,928.73
General Fund #3 for $26,064.08

On motion by Mr. Lee and seconded by Mrs. Dehler, and by a vote of 5 - 0 the Board approved Student Funds ending June 30, 2018.

On motion by Mr. Lee and seconded by Mrs. Dehler, and by a vote of 5 - 0 the Board approved the Treasurer’s Report ending June 30, 2018.

On motion by Mr. Lee and seconded by Mrs. Dehler, and by a vote of 5 - 0 the Board approved the contract between Waterford-Halfmoon UFSD and the School Age Child Care (SACC) program dated July 12, 2018.

On motion by Mr. Lee and seconded by Mrs. Dehler, and by a vote of 5 - 0 the Board approved the one year probationary appointment of Kyle Elliott as custodian, upon successful completion of Saratoga County Civil Service requirements; effective August 2, 2018 through August 2, 2019.

On motion by Mr. Lee and seconded by Mrs. Dehler, and by a vote of 5 - 0 the Board approved the one year probationary appointment of Timothy Michaels, as custodian, upon successful completion of Saratoga County Civil Service requirements; effective August 2, 2018 through August 2, 2019.

On motion by Mr. Lee and seconded by Mrs. Dehler, and by a vote of 5 - 0 the Board approved the following resolutions:

BE IT RESOLVED, that the Board of Education of the Waterford-Halfmoon Union Free School District, upon the recommendation of the Superintendent of Schools, does hereby create a part-time (.2 FTE) Educational Technology Specialist position for the 2018-2019 school year and further creates a part-time (.2FTE) STEM Teacher position for the 2018 - 2019 school year.

BE IT FURTHER RESOLVED, that the Board of Education, upon the recommendation of the Superintendent of Schools, hereby appoints Jeffrey Stein to the STEM Teacher position for the 2018 - 2019 school year and also appoints Mr. Stein to the Educational Technology Specialist position as a Teacher on Special Assignment.  Mr. Stein is currently employed as a part-time (.6FTE) Social Studies Teacher.

BE IT FURTHER RESOLVED, that the Board of Education, upon the recommendation of the Superintendent of Schools, hereby appoints Jeffrey Stein to a three year probationary appointment as a Social Studies teacher in the Social Studies tenure area, effective September 1, 2018.  Provided he continues as a full-time employee, working at least 40% of his time in the Social Studies tenure area, Mr. Stein will be eligible for tenure in the Social Studies tenure area effective September 1, 2021.

On motion by Mr. Lee and seconded by Mrs. Dehler, and by a vote of 5 - 0 the Board approved Policy #5660A Meal Charging and Prohibition Against Meal Shaming.

The Board reviewed CSE minutes dated 7/13/2018.

On motion by Mr. Lee and seconded by Mrs. Dehler, and by a vote of 5 - 0 the Board approved the following warrants:
General Fund #6 for $172,430.19
Special Aid #1 for $16,846.09
School Lunch #1 for $1,009.48
Special Aid #2 for $2,750.00
School Lunch #2 for $149.55
General Fund #7 for $30,452.49

On motion by Mr. Lee and seconded by Mrs. Dehler, and by a vote of 5 - 0 the Board approved the Claims Audit ending July 2018.

On motion by Mr. Lee and seconded by Mrs. Dehler, and by a vote of 5 - 0 the Board approved the appointments of the following coaches for the 2018 - 2019 school year; salary per the WTA contract; paid on a prorated basis as determined by the actual percentage of the season coached: 
Nancy Houle, JV Girls Soccer
Michelle Savoie, Varsity Girls Basketball

On motion by Mr. Lee and seconded by Mrs. Dehler, and by a vote of 5 - 0 the Board approved the one year probationary appointment of Kyle Hussey as custodian; upon successful completion of Saratoga County Civil Service requirements;  effective August 2, 2018 through August 2, 2019; salary per the CSEA contract.

On motion by Mr. Lee and seconded by Mrs. Dehler, and by a vote of 5 - 0 the Board approved the one year probationary appointment of Leslie Lowden as custodian; effective August 2, 2018 through August 2, 2019; salary per the CSEA contract.

On motion by Mr. Lee and seconded by Mrs. Dehler, and by a vote of 5 - 0 the Board approved the appointment of Matt Hemeon as a substitute custodian effective August 2, 2018; salary per the CSEA contract.

On motion by Mr. Lee and seconded by Mrs. Dehler, and by a vote of 5 - 0 the Board approved the following health service contact for students attending non-public schools in the following school district: East Greenbush, 1 student @ $834.71.

On motion by Mr. Lee and seconded by Mrs. Dehler, and by a vote of 5 - 0 the Board approved the 2018 Tax Warrant.

On motion by Mr. Lee and seconded by Mrs. Dehler, and by a vote of 5 - 0 the Board approved the 2018 - 2019 Athletic Code of Conduct.

On motion by Mr. Lee and seconded by Mrs. Dehler, and by a vote of 5 - 0 the Board approved the 2018 - 2019 Code of Conduct.


Comments from the Board of Education, residents and staff

Mrs. Caratasu asked if the Board could make their agendas and corresponding material more public-friendly.  She was specifically referring to the Board of Education policies.  The Board of Education noted that all meeting agendas along with corresponding material and Board of Education meeting minutes are published on the district website prior to all Board meetings.  Board Policies are reviewed by the Board at one public meeting; then again at the next public meeting before official adoption.  The district’s codes of conduct usually appear on the regular agenda which is published the Friday before each Board meeting, but in this case, because of a printing deadline, the codes of conduct were not published ahead of time.  It was noted that the codes of conduct had no changes from the previous year.

A discussion followed on Policy #5660A Meal Charging and Prohibition Against Meal Shaming.  The policy protects students from being publicly identified as in-arrears.  Mrs. Galarneau asked what happens in a case when a student does not have enough money for a breakfast or lunch.  She asked if a fund could be set up for that purpose.  Mr. Siracuse said that there is already a fund set up for that purpose through the PTO. 

On motion by Mr. Lee, seconded by Mrs. Dehler and by a vote of 5 -0 the Board went into executive session at 7:56 to discuss negotiations.  They returned to regular session at 8:20 and adjourned.

Julie Caulkins
District Clerk


Response to NYS Comptroller’s Audit (2).pdf

Board of Education Goals 2018-2019.pdf