July 9, 2020 Reorganizational Meeting

BOARD OF EDUCATION
WATERFORD-HALFMOON UNION FREE SCHOOL DISTRICT
WATERFORD, NEW YORK


REORGANIZATIONAL MEETING - TUESDAY, JULY 9, 2020
7:00pm - LIBRARY

REGULAR MEETING - TUESDAY, JULY 9, 2020
7:15PM - LIBRARY


Pledge of Allegiance

Election of permanent chairman of reorganizational meeting
Call for motion to elect Superintendent of Schools, Patrick Pomerville chairman of reorganizational meeting

Election and Oath of Office to President
Call for motion to nominate BOE President
Oath administered by Mr. Pomerville

Election and Oath of Office to Vice President
Call for motion to nominate BOE Vice President
Oath administered by Mr. Pomerville

Oaths of Office to Re-elected Board Members
Administered by Mr. Pomerville

Oath of Office to Patrick H. Pomerville, Superintendent of Schools
Administered by Board of Education President

Recommend the Board approve the following appointments and administer oaths of office to:
District Treasurer: Cady Kuebler
Deputy Treasurer: Rachel Schwendinger
Clerk of the Board and Confidential Secretary to the Superintendent: Donna Cramer effective July 10, 2020


Recommend the Board approved the following resolution:
BE IT RESOLVED, that the Waterford-Halfmoon Union Free School District, Location Code: 74107, hereby establishes the following as standard work days for its employees and will report days worked to the New York State and Local Employees' Retirement System based on the timekeeping system or the record of activities maintained and submitted by these members to the clerk of this body:  Business Manager: 7 hours per day; Financial Support Specialist: 7 hours per day; Confidential Secretary to the Superintendent/District Clerk: 7 hours per day.; Executive Assistant to the Business Manager: 7 hours per day; Network Manager: 7 hours per day; Assistant Network Manager: 7 hours per day; Director of Facilities: 8 hours; Claims Auditor: 7


Recommend the Board approve the following appointments:  
School Attorney: Girvin & Ferlazzo, PC
External Auditor: Marvin and Company
School Physician: Sun Medical Center, P.C.
Treasurer for Extra-Classroom Activity Account: Brianna Patrick
Attendance Clerk: Paula Caradori
Supervisors of the Extra-Classroom Activity Account: 
Faculty Auditor: Confidential Secretary to the Superintendent 
Chief Faculty Counselor: High School Principal
Civil Rights Compliance Officers: 
High School Principal and Director of Pupil Personnel Services
ADA and Section 504 Compliance Officer: 
Director of Pupil Personnel Services
Title IX Officers: 
High School Principal and Director of Pupil Personnel Services
Committee on Special Education and Pre-School Education designated members:  
Jennifer Bull, Director of Student Support Services, Curriculum and Instruction; Karen Grimes, Psychologist; Kelly Denvir, Psychologist; CSE Parent Representative/Member to be determined.
Committee on Special Education Chairpersons: 
Karen Grimes, Kelly Denvir
Dignity Act Coordinator: 
Joel Richardson, Jr./Sr. HS Assistant Principal
Data Privacy Officer: 
Joel Richardson, Jr./Sr. HS Assistant Principal
LEA Asbestos Designee: Director of Facilities 
Education Law 3038 Substance Abuse Resource Coordinator: 
Jessica DiFabio

Recommend the Board approve the following designations:
Official Bank Depository of all funds: 
Key Bank, NYCLASS
Regular monthly meeting dates: 
First and third Thursdays of each month
Official Newspaper: 
Gazette Newspaper

Recommend the Board authorize the following for the 2020 - 2021 school year:
Chief School Officer to certify payrolls for the school year.

Board to authorize all employee payrolls as they become due pursuant to CSEA, WTA, WAA contracts and confidential employees for the 2020 - 2021 school year.

Designate Business Manager as School Purchasing Agent.

Authorization to establish a petty cash fund of $100 and the Business Manager to administer same.

Authorization to establish a Tax Collector petty cash fund for the months of September and October of $100 and the Business Manager to administer same.

Authorization to establish a petty cash fund of $100 for the cafeteria and the Business Manager to administer same.

Designation of authorized signature on checks
RESOLVED that the Board of Education approve, pursuant to Education Law, Article 35, Section 1720.2, authorization of one signature, the Treasurer’s or Deputy Treasurer’s, in drawing down funds.
BE IT FURTHER RESOLVED that in the absence or inability of the Treasurer or Deputy Treasurer to perform this duty, the President of the Board of Education is authorized to sign in the Treasurer’s place.

The Chief School Officer is authorized to represent the Board of Education of Waterford-Halfmoon UFSD for all State and Federal programs for the school year.

The Chief School Officer is authorized to approve the budget transfers not to exceed $10,000 per item.

The authorization to transfer funds, by the District Treasurer or Deputy Treasurer, verbally or electronically with Key Bank, NYCLASS

Authorization of the Business Manager or Clerk of the Board to be present at all bid openings.

Authorization of destruction of records yearly as prescribed by law as determined by the Records Retention Officer.

Recommend the Board approve the bonding of the following personnel:
District Treasurer
Deputy Treasurer
District Tax Collector
Treasurer of Extra-Classroom Activity Account
Cafeteria Manager

Recommend the Board approve the following items:
Establishment of mileage reimbursement rate at the current IRS reimbursement rate, adjusted as necessary to reflect periodic IRS adjustments.

Establishment of tuition rates for students attending BOCES Occupational Education programs at the current BOCES rate for the 2020-2021 school year

Tutoring rates for the 2020-2021 school year per the WTA contract.

Establishment of Waterford-Halfmoon UFSD tuition rates for the 2020 - 2021 school year: Elementary $8,965 High School $12,722. 

Approval of Substitute Teacher Pay Rate as follows:
Per diem rate: Non-certified substitute teacher $90 per day; NYS Certified teacher $100 per day
Short and Long Term Substitutes:
Short term leave (1-89 consecutive days for same WHUFSD teacher):  $90/$100 per day for days 1-10; $160 per day, beginning on the 11th day, not retroactive
Long term leave (appointed to a term substitute position of 90 consecutive days or longer for same WHUFSD teacher): $100 per day for days 1-10; $160 per day for days 11-89; beginning on the 90th day, paid at Step 1 daily rate and retroactive to day 1; may elect health insurance at current WTA contribution rate 


Authorize the Board members to attend conferences, seminars and meetings for the 
2020-2021 school year.


Establishment of Board of Education Audit Committee: Marcia Ricci,  David Lee, Tammi Dehler, Jamie Maloney, John Catanzarita, Carolyn Bell, Denise Carutasu.


Recommend the Board approve the following resolution:
BE IT RESOLVED that the Board of Education of the Waterford-Halfmoon Union Free School District hereby designates Patrick Pomerville as the representative of the District to make all determinations regarding the eligibility of students to enroll, on a tuition free basis, in the schools of the District.  This designation affords Patrick Pomerville all rights and responsibilities pursuant to Part 100.2(y) of the regulations of the Commissioner of Education.

Recommend the Board approve the Waterford-Halfmoon UFSD Guidance Plan.

 
End of Reorganizational Meeting